Simple money tracker for Airbnb hosts

See what each booking earned—and what reached your bank.

Add each booking and expense. StaySums shows the booking total, what Airbnb or Vrbo kept, what reached your bank, and what is left after costs—all in one Excel or Google Sheets file.

Get StaySums for $49Pay once · Excel & Google Sheets · Download now

Set up in about 10 minutes. No account or bank connection.
Want to try it first? Use the free one-month Lite workbook—no email needed.

StaySums dashboard showing income, platform fees, expenses, and profit for two vacation rentals
Excel and Google Sheets Your file stays with you No bank connection Track up to 5 rentals Airbnb, Vrbo, Booking.com, and direct $49 once
Try one booking

See what should reach your bank account.

Enter the price of a recent stay. The calculator estimates the platform fee and the deposit you should receive. No email needed.

Enter the booking
Estimated result
Booking total$530.00
Airbnb fee−$15.90
Estimated deposit$514.10

Airbnb keeps about 3.0% of this booking. Check your earnings statement for your exact fee.

Want to include monthly expenses too? Try the free profit calculator → · Close the month with the free Excel Lite →

Why this gets confusing

Bookings, bank deposits, and receipts finally add up.

Your booking platform shows what the guest paid. Your bank shows what arrived after fees. Your receipts are somewhere else. StaySums brings those numbers together so you can see the full picture all year.

Check every deposit

Make sure the booking matches the money

Enter the booking total and the deposit that reached your bank. StaySums estimates what you should receive and flags any difference.

Stay ready for tax time

Keep income and expenses in clear categories

Record cleaning, supplies, utilities, repairs, and other costs as they happen. The yearly summary uses categories your tax preparer will recognize.

See the whole business

Know what each rental made

Track up to five rentals across Airbnb, Vrbo, Booking.com, and direct bookings. See income, platform fees, expenses, and profit for each one.

A simple weekly routine

Set it up once. Keep it current in minutes.

1

Add your rentals

Type each rental name once and choose the year you want to track. The workbook sets up the dropdowns for you.

2

Enter bookings and expenses

Add one line for each stay and one line for each expense. Example rows show you exactly what goes where.

3

Check what you made

See money in, money out, platform fees, and what is left for each rental. Monthly and yearly totals update on their own.

Look inside

Nine useful sheets and a quick setup guide.

See the real workbook before you buy. Each sheet has one clear job, and the totals update as you enter your numbers.

Scroll or swipe through the workbook
StaySums booking tracker with one row for each guest stay
Booking Log
Enter one line for each stay. See the booking total, platform fee, expected deposit, and any difference.
StaySums expense tracker for vacation rental costs
Expense Log
Record what you spent, choose a clear category, and assign the cost to the right rental.
StaySums dashboard showing income, fees, expenses, and profit
Dashboard
See income, platform fees, expenses, and profit for each rental at a glance.
StaySums monthly income and expense summary
Monthly P&L
See money in, money out, and what is left for every month of the year.
StaySums yearly income and expense summary for tax time
Tax Summary
Give your tax preparer one clean yearly summary with familiar income and expense categories.
StaySums plain-language Schedule C and Schedule E helper
C vs E Helper
Use two plain-language questions to start the right tax form conversation with a professional.
StaySums step-by-step setup sheet
Start Here
Follow the setup steps, learn which cells to fill in, and copy the included example rows.

The full file includes: Booking Log · Expense Log · Dashboard · Monthly P&L · Tax Summary · C vs E Helper · Mileage Log · Lodging Tax Checklist · Start Here, plus a one-page Quick Start PDF.

Watch a real example

See how one Airbnb booking becomes a payout check.

This short preview uses the same booking fields in the workbook: stay dates, property, platform, gross booking income, and platform host fee. Then it compares the expected payout with what arrived.

See the full workbook for $49One-time purchase · Excel and Google Sheets

Sample workbook figures only. The preview is for record-keeping education, not tax or accounting advice.

Keep bookings, fees, expenses, and bank deposits in one place.

$49 one-time
  • The complete workbook for Excel and Google Sheets
  • Track bookings, expenses, fees, and profit
  • Use one file for up to 5 rentals
  • Follow the included 10-minute setup guide
  • No subscription or bank account connection
  • Ask for a refund within 30 days if it does not fit
Get StaySums for $49

30-day full refund · Privacy and refund details

FAQ

Questions before you buy.

Do I need accounting experience?

No. StaySums uses plain labels, example rows, dropdowns, and a short setup guide. You enter the numbers from each booking and receipt. The workbook handles the totals.

Does it work in Google Sheets?

Yes. Your download page includes a button that opens a ready-made Google Sheets copy. The formulas, dropdowns, and formatting are checked in both Google Sheets and Excel.

Is StaySums tax software?

StaySums organizes your income and expenses so tax time is easier. It does not file a tax return or replace an accountant. The yearly summary uses categories that a tax preparer will recognize.

How many rentals can I track?

You can track up to five rentals in one file. Each rental gets its own totals, and shared costs can be recorded once for the whole business.

Is there a subscription?

No. StaySums costs $49 once. The file is yours, and your download link keeps working if you need another copy.

Do I have to connect my bank account?

No. StaySums is a spreadsheet you control. You enter the booking and expense numbers you choose, without connecting a bank account or giving StaySums access to your financial accounts.

What if it does not fit my setup?

Email support@staysums.com within 30 days and we will refund your purchase. You can keep the file.

How was the workbook checked?

StaySums was built with AI assistance and checked by hand. Every formula was recalculated in Excel, compared with hand-worked examples, and tested again after import into Google Sheets.

Does it calculate local lodging taxes?

No. Local lodging taxes differ by state, county, and city. StaySums includes a checklist of what to confirm for your address and leaves the final rate to your local tax office or tax professional.